Virtual Administrative Assistant for Interior Designers
We are 4Dbiz (For Designer Business). We help interior designers grow their businesses by offering the team support, resources, and technology they need to succeed! 4Dbiz is always searching for the best of the best to join our team as a Virtual Administrative Assistant for our interior designer clients.
Ready to land your dream job?
About The Role:
A successful Administrative Assistant at 4Dbiz will wear many hats. We are looking for someone who is organized, professional, friendly, caring, diligent, and accountable.
Our ideal candidate is someone who is hungry for an opportunity to get in on the ground floor of an exciting new company. There is tons of room to grow and develop with us! The thing about working at 4Dbiz is that when we grow, you grow. If you do a great job with us, you will be rewarded! That’s just how we operate. The sky’s the limit for the right team member.
We’re building a team of rockstars. What do we mean by that?
Every 4Dbiz employee must be:
-Honest
-Reliable
-Professional
-Ambitious
-Easy to train/Eager to learn
-Personable
-Detail-oriented
-Adaptable
Job Details:
-Open hiring. Timeline to training start date to be provided at time of application
-Part-time employment to start, with room to grow to full-time
-Hourly rate dependent on experience, skills, and professionalism; More details to be provided at time of application
-Flexible schedule
-Fully remote position
Primary Responsibilities of a Virtual Administrative Assistant for interior designers:
Provide Administrative Assistant services to our interior designer clients, including:
-Invoicing and time billing
-Placing and tracking orders
-Remote project management
-Trade communications
-Client communications
-Sourcing and creating presentation boards
-Technology management in softwares such as DesignFiles, Studio Designer, MyDoma, Asana, Dubsado, and more
-Frequent meetings with upper management to ensure that all projects are on track
-Diligently following up on action items needed and thorough communication throughout
-Attention to detail, critical reading, and retention a MUST
-Being comfortable leading client facing virtual meetings.
-Build a trusting, friendly relationship with our team
-So much more as we continue to grow and develop. You’re getting in on the ground floor of something really exciting!
As you become fully-trained and confident as an Administrative Assistant with our team, you will be quickly eligible to move up to a Senior Admin position, which would be accompanied by an hourly raise.
Desired Skill Set:
-Excellent written and verbal communication skills
-Ability to manage your work schedule, priorities, and deadlines
-Multi-tasking, organization and attention to detail
-At least 2 years experience in the interior design industry; degree is desirable but not required
-Proficiency with Zoom, Google Drive and Google applications, Quickbooks, Canva
-Experience with at least 1 interior design software like DesignFiles, Studio Designer, MyDoma, Materio, Houzz Pro/Ivy, or similar
-Knowledge of interior design vendors, project workflow, and industry best practices
-MUST be confident with technology
PLEASE NOTE: To be considered for this position, you must be confident in leading client-facing virtual meetings
Required Work Experience and Education:
We’re going to be totally honest. We don’t only care about your resume — we care about the quality of your work, your attitude, and your trustworthiness. If you have the skills to complete a job, from beginning to end, at a high level of execution and stay totally organized across a range of projects, then you have the skills to be an Administrative Assistant at 4Dbiz. We will request references from previous employers. These will be valued just as highly as your resume.
Application Instructions:
*** To be considered for this position, please email jennifer@4dbiz.com with the subject line “Admin Assistant Application – [Your Full Name].”
Your email and application should include:
–Resume (Please include a section for design software proficiencies and notate all softwares you are familiar with)
–Cover letter
–Interior design portfolio
– A short introductory video with answers to the below questions:
- What do you think is the most important quality for an interior designer’s Administrative Assistant to have? And why?
- What about your skills, experience, and interests makes you think you would be a good fit for this position?
- On a scale of 1-10, how proficient are you at picking up and using new technology?
- Why is a virtual position the right fit for you?
- How many weekly hours would you ideally like to work? And are you willing to start with a lower commitment of hours and scale to your maximum capacity within 3 months?
Job Perks:
-Fully remote position
-Flexible schedule, with Monday through Friday availability
-Massive room for professional development
-Potential to learn and grow within the company
-Being a part of a team that is JUST about to become the must-know name in the interior design industry
Upon submitting an application, you will receive further instructions and communications via email. Only applications that follow all given directions in full will be considered. We are only accepting United States residents at this time. Thank you in advance in your interest in working with us!
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